Preventive maintenance calendar for rental properties
Tick what the property has and the climate where it is, and get its maintenance tasks for the next 12 months, month by month, with who usually does each one.
The plan covers 12 months from here.
Your 12-month plan
Tick what the property has to add its tasks.
Service intervals depend on the equipment and the maker's manual. This list is a starting point, not an inspection.
Want it in your calendar? The calendar file (.ics) comes with the full version. Unlock it
The full version adds
- A calendar file (.ics) with one repeating event per task and a reminder a week before
- A printable plan and a yearly checklist to tick off
- Up to 10 properties in one calendar file, each with its own setup
- Your setup saved in this browser
Preventive maintenance calendar
Why it matters
Most owners know the water heater and the A/C need service, but not when. Without a date, the job waits until something breaks.
Small scheduled jobs, such as testing alarms, cleaning filters and clearing gutters before the rains, cost little and save you the urgent call on a Sunday.
Use it safely
Risks and how to avoid them
- Intervals are typical starting points. Each appliance's manual sets its own schedule, so follow it.
- The tool marks gas, electrical, roof and ladder work for a qualified pro.
- Who must do a task, and who pays, depends on the lease and the place. Those tasks say “Check the rules where the property is”.
- Tasks inside the unit remind you to give the tenant the notice your lease and local rules require.
Free and full versions
What the full version adds
Free version
For everyone, no email
- One property
- Its 12-month plan on screen, month by month, with who usually does each task
- A link from each task to its section of the checklist guide
Full version
With your confirmed waitlist email
- A calendar file (.ics) for Google Calendar, Apple Calendar or Outlook: one repeating event per task, with a reminder a week before
- A printable plan and a yearly checklist to tick off
- Up to 10 properties, each with its own setup, in one calendar file
- Your setup saved in this browser
Checking whether this device is unlocked…
Early access
Unlock the full Preventive maintenance calendar with your email
Join the RentalThread waitlist and confirm your email: the full version opens on this device. No card, no payment.
- 30% off your first year of a paid plan for the first 100 to confirm
- Access before the public launch
- A say in what we build next
- Free to join, no payment details
- 300 AI credits for inviting 3 friends
Questions
Questions about this tool
How do I add the plan to my calendar?
In the full version, download the calendar file (.ics) and open it, or import it in Google Calendar, Apple Calendar or Outlook. Each task becomes one repeating all-day event with no guests, so nobody else gets an invitation.
Are these the right intervals for my appliances?
They're typical starting points from our checklist guide. Each appliance's manual sets its own schedule, and pets, dust or heavy use can call for more frequent service. Move the dates in your calendar to match.
Can the tenant do some of these tasks?
Simple checks, such as pressing the alarm test button or cleaning A/C filters, often can, with your OK and in writing. You still make sure they happen. Gas, electrical and roof work goes to a qualified pro.
Are the tools free?
Yes. The free versions work for everyone, without an email. The full versions are free too: join the waitlist with your email and confirm it to unlock them on that device. No card, no payment.
What does the full version add?
More depth and convenience, such as every template instead of the most common ones, or several properties side by side. Each tool lists what its full version adds.
Do you save what I type?
No. The tools run in your browser, and what you type isn't sent to us. If a full version saves your inputs, they stay in that browser, and "Clear my data" removes them.
Is this the RentalThread app?
No. The free tools work today and are separate from the RentalThread app, which isn't open yet. Joining the waitlist also gets you early access when it opens, in waves.
Is this advice?
No. Results are drafts and estimates from what you enter, not financial, tax, legal or real-estate advice. Rules differ from place to place: check the ones where the property is.